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Pre Arrival:  Overview | Docs | ISPS
Arrival:  Arrival | Approach | Pilots
Communications:  Pratique | Pre-Arrival | VHF | VTS/Radar
Cargo:  Tankers
Pollution:  Ballast | Pollution
Local Info:  Holidays | Notices
Shore:  Customs
Misc:  Authority
Report:  Report
General Information for Canada
Geo-political:
Capital City: Ottawa.
Nationality: (noun) Canadian, (adjective) Canadian.
Population: 33,487,208.
Communications:
International Direct Dial Code: 1.
Number of Internal Airports: 515.
Major Languages Spoken: English (official) 58.8%, French (official) 21.6%, other 19.6% (2006 Census).
Economy:
Currency: 1 Canadian Dollar (CAD) of 100 Cents.
Exchange Rates:  (as of July 2016)
USD 1.00 = CAD 1.30
CAD 1.00 = USD 0.77
Exchange rates under licence from XE.com
Main Industries: Transportation equipment, chemicals, processed and unprocessed minerals, food products, wood and paper products, fish products and petroleum and natural gas.
Environment:
Territorial Sea: 12 n.m.
Other Maritime Claims: Contiguous Zone: 24 n.m. Continental Shelf: 200 n.m. or to the edge of the continental margin. Exclusive Economic Zone: 200 n.m.
Coastline Extent: 202,080 km.
Climate: Varies from temperate in south to subarctic and arctic in north.
Natural Resources: Iron ore, nickel, zinc, copper, gold, lead, molybdenum, potash, diamonds, silver, fish, timber, wildlife, coal, petroleum, natural gas and hydropower.
Natural Hazards: Continuous permafrost in north is a serious obstacle to development; cyclonic storms form east of the Rocky Mountains, a result of the mixing of air masses from the Arctic, Pacific, and North American interior, and produce most of the country's rain and snow east of the mountains.
Terrain: Mostly plains with mountains in west and lowlands in southeast.
Average Temperatures: 
Month High Low
January -8° C -15° C
June 24° C 12° C
September 19° C 10° C
OVERVIEW:  The Canadian port system is a diversified, multi-layered group of over 350 commercially oriented ports. Three major port systems serve commercial marine transportation and the transshipment of national and international waterborne cargo viz. Public Harbours and Ports, Canada Ports Corporation and the Harbour Commissions, all of which fall under various forms of federal jurisdiction, through the Minister of Transport.
Transport Canada maintains, administers and develops public port facilities and public harbours at approx. 300 sites across Canada primarily to assist commercial transportation.
The program for the public harbours and public port facilities is administered by the Canadian Coast Guard's Harbours and Ports Directorate, through five regional offices, and is coordinated by a headquarters unit in Ottawa. Local port administration varies according to the complexity of local operations. A small number of sites are supervised by full-time public servants who serve as port or area managers. In most cases, Transport Canada is represented locally by fee-of-office appointees known as Harbour Masters or Wharfingers.
Charges:  User Fees are assessed under the Public Harbours and Port Facilities Act, according to trade practice. Typical charges include:
Harbour Dues:  A charge assessed against a vessel according to its size and previous destination.
Berthage:  A charge for occupying a berth at a port. The charge is based on the vessel's size and its length of stay.
Wharfage:  A charge for moving cargo over a public wharf. The fee is based on cargo type, with a rate per tonne or cubic metre.
Storage:  A charge for use of sheds or open spaces for assembling or distributing cargoes. The charge depends on space occupied and duration of use.
Letting:  A rent, usually based on the market value of the property.
Transport Canada publishes a tariff, as a Schedule, for all charges except lettings, in the Government Wharves Regulations and the Public Harbours Regulations. If Transport Canada must undertake improvements for the benefit of a major user, the Department may supplement or replace these tariffs with negotiated contracts designed to improve the overall rate of cost recovery on investment.
Authorities:  Vessel operators, their Owners or Agents trading with Canada, desiring a berth in a public harbour and/or at a public port facility or, interested in obtaining specific details concerning the operations at ``public harbours and public port facilities'', are requested to contact and make application, as far in advance of date of docking as possible, to the appropriate regional management at the following address(es), specifying the name of the vessel, date of docking, sailing, nature and quantity of cargo to be handled, and of any special requirements.
Labrador/Newfoundland:  Regional Director, Canadian Coast Guard, Harbours and Ports, 34 Harvey Road, St. John's, Newfoundland, Canada A1C 6H8. T: +1 (709) 772 5154. F: +1 (709) 772 5127.
Maritimes (Nova Scotia, Prince Edward Island, New Brunswick):  Regional Director, Canadian Coast Guard, Harbours and Ports, Royal Bank Building, Twin Towers, 44 Portland Street, Dartmouth, Nova Scotia, Canada B2Y 4K2. T: +1 (902) 426 2588. F: +1 (902) 426 3904.
Laurentian (Quebec):  Regional Director, Canadian Coast Guard, Harbours and Ports, Pratt Building, 104 Dalhousie Street, Quebec, Canada G1K 4B8. T: +1 (418) 648 4101. F: +1 (418) 648 7980.
Central (Ontario):  Regional Director, Canadian Coast Guard, Harbours and Ports, 201 Front Street North, Suite 703, Sarnia, Ontario, Canada N7T 8B1. T: +1 (519) 383 1842. F: +1 (519) 383 1996.
Western (British Columbia):  Regional Director, Canadian Coast Guard, Harbours and Ports, 800 Burrard Street, 10th Floor, Vancouver, British Columbia, Canada V6Z 2J8. T: +1 (604) 631 3800. F: +1 (604) 631 3809.
DOCUMENTS:  Foreign nationals arriving in Canada as crew members of a vessel who hold a seafarer's identity document issued under International Labour Organisation conventions do not require a passport. They do require a passport (and appropriate visa), however, if travelling to Canada by air or by other means for the purpose of becoming a member of the crew of a vessel which is already in Canada.
ISPS COMPLIANCE:  Compliance with ISPS (International Ship and Port Facilities Security) Code.
The Code requires that all commercial vessels of 500 tons* g.t. or more, or carrying more than 12 passengers and travelling between countries, and marine facilities serving such vessels, perform security assessments, complete security plans and designate security officers.
The MTSR extends the ISPS code requirements to port facilities in Canada, cargo vessels of 100 g.t. or more and towing vessels greater than eight metres in length that tow barges carrying dangerous goods in bulk.
* The 500 tons limit applies to ships conforming to the SOLAS convention. The limit is 100 tons for non-SOLAS ships.
For more information see www.tc.gc.ca/ and follow link to Marine Security.
ARRIVAL:  Ice Navigation in Canadian Waters:  During the winter, ECAREG CANADA (east of 66° 00′ W) and the St. Lawrence River Vessel Traffic Management (VTM), west of 66° 00′ W to Montreal, provide a service consisting of the promulgation of up-to-date information on ice conditions, routeing, the provision of icebreaker support where available and considered necessary, and organisation of convoys as required.
Masters requesting this service should address their request to ECAREG CANADA through any convenient Canadian Coast Guard radio station which will handle the message free of charge.
Basically, each system is under the surveillance of Canadian Coast Guard Traffic Centres which Masters may contact for advice and assistance. These centres have access to a complete and current picture of the ice conditions prevailing and the anticipated trend of conditions. The centres are, therefore, well equipped to provide advice on the best route to follow. In order to obtain the maximum benefit from the service, it is essential that Masters report to the appropriate Canadian Coast Guard Traffic Centre before their ships enter waters where ice may be encountered.
Radio communications play a very important part in successful ice navigation. The Master relies upon the receipt of accurate ice information and advice upon which he can base his decisions as to his future course and progress.
Ships proceeding independently throughout the Gulf of St. Lawrence when ice is present should report their positions and progress to ``Ice Halifax'' at 0800 hrs. and 2000 hrs. AST.
Radiogram: ``Ice Halifax''. Radio Station: Halifax, call sign ``VCS''.
Ships inbound from sea to a port in Zone B should report to ``Ice Halifax'' 36 hours before passing Cape Ray. Ships outbound should report to ``Ice Halifax'' 12 hours before departure.
Information on the latest ice conditions can be found at www.ec.gc.ca/glaces-ice/ and www.marinfo.gc.ca/en/glaces/idnex.asp/
Ships Operating in Ice-covered Waters:  Enforcement of the following requirement for ships transiting west of Les Escoumins pilot station will be in effect as of 17 December 2013.
The Gulf of St Lawrence and the St Lawrence River provide unique conditions for navigation during winter months. Canadian regulations require that all vessels navigating in ice be equipped with a system to prevent icing and choking of sea chests and to maintain an essential cooling water supply. (Ref: Canadian Marine Machinery Regulations – SOR/90‐264).
Icing/blockage could occur anytime between December and March. It is hard to predict when it becomes in force as weather is unpredictable. When water temperature drops below 1° (C) chances of encountering frazil ice may arise. If your vessel is not properly equipped, owner/authorised representative will have to foresee the installation of a re-circulating sea water cooling system. The system is to be approved by Class/RO.
Should underwater modifications be required, permanent installations may be postponed until next scheduled drydocking. Meanwhile, the use of a provisional seawater cooling system may be accepted by Canadian Administration, if installed under Class/RO’s supervision. Any ships returning that had a previous temporary recirculation system installed (using flexible hoses and ball valves) require again the approval from class for winter 2013/2014 and this is to be indicated in the message sent to Transport Canada.
Any vessel experiencing difficulties with the sea water cooling system will have to take immediate measures in order to remedy the problem. If the problem persists, the Master may be directed to seek all necessary assistance to proceed to a safe refuge through the safest route provided by Canadian Coast Guard Vessel Traffic Services (CCG VTS). Master/owner(s) will then have to contact Class/RO in order to seek approval of any modification that may be required to the vessel or its equipment in order to proceed safely to destination. Failure from the Master to take appropriate action is a violation of the Canada Shipping Act, 2001.
There is no other requirement as per “ice class” vessel. Nevertheless proper and ship specific ISM procedures for navigation in cold weather climates must be in place and strictly followed and understood by all officers and crew members. You could refer to the Marine Safety Guide Checklist for Operation in Ice Infested Waters.
Recommended/Mandatory Publications:  The following documents must be on board during winter transit in Canadian waters, as per Charts and Publication Regulations 1995:
  1. Ice Navigation in Canadian Waters (2012 Ed.) published by the Canadian Coast Guard (Ministry of Fisheries and Oceans Canada)
  2. Annual Notices to Mariners 2013.
These publications are found at www.notmar.gc.ca/
It is strongly recommended to have on board and to have all personnel knowledgeable of the following documentation:
  1. Winter Navigation on the River and Gulf of St. Lawrence Practical Notebook for Marine Engineers and Deck Officers (TP 14335) (Edition 2011)
  2. Joint Industry – Government Guidelines for the Control of Oil Tankers and Bulk Chemical Carriers in Ice Control Zones of Eastern Canada (TP 15163) (Edition 2011).
Pre-Arrival:  For reason of safety of navigation and coordination, Transport Canada would like specific information concerning the type of sea water cooling system installed on board each vessel. It is very important that you refer to the ship’s drawing (plans) in order to give Transport Canada the most exact information.
Cooling systems consisting of S/W recirculate before strainer, S/W recirculate to sea chest, S/W recirculate to sea chest and/or sea bay, or box or keel cooler types are considered adequate and meet Canadian regulations. All temporary installations that have been installed in the past are considered a S/W recirculate before strainer type. If the temporary system is to be used again, a condition from Classification Society is required for navigation in waters west of Les Escoumins pilot station for winter 2013/2014. This temporary installation was only supposed to be used to assist the vessel to get out of frazil/ice conditions. However, a repeat visitor still using a temporary sea water recirculation system must declare it before entering Canadian waters. The sea water recirculation system is not to be modified under any circumstances unless the Classification Society has been advised and approves the installation. A temporary installation, if not properly supervised, can lead to flooding of the engine room.
A completed Marine Safety Guide Checklist for Operation in Ice Infested Waters should be submitted to Transport Canada by fax or email. If submitted by fax, print the sheet title “Type of sea water cooling system,” check off the boxes and return it to Transport Canada. For transmission by email, vessel may send the number of the boxes checked off, e.g. for a vessel that has recirculation of water to the pump with an automatic temperature control and equipped with a connection to the sea chest for steam and compressed air, the submission by email would then be 3, 4, 5, 26, and 27. Please note that attachments sent by zipped file are automatically rejected by the Transport Canada server. Therefore, Acrobat Reader (pdf) format would be the best option.
For more information contact Transport Canada Center, Marine Safety and Security via CCG radio station, email or fax. F: +1 (418) 648 1506. winternav@tc.gc.ca
APPROACHES:  A programme was introduced in July 1999 to reduce the number of collisions between ships and Northern Right Whales, an endangered species of great whale, with a remaining population of only 350 individuals. In general, vessels should not approach within 460 m. of a Northern Right Whale. Shipping lanes were changed in the Bay of Fundy where up to two thirds of the whales gather for summer feeding.
Three separation zones were established, bounded by lines connecting the following geographical positions:
i. 1. Lat. 44° 46′ N, Long. 066° 14′ W
2. Lat. 44° 32′ N, Long. 066° 20′ W
3. Lat. 44° 15′ N, Long. 066° 53′ W
4. Lat. 44° 12′ N, Long. 066° 50′ W
5. Lat. 44° 31′ N, Long. 066° 17′ W
6. Lat. 44° 46′ N, Long. 066° 12′ W
ii. 7. Lat. 44° 48′ N, Long. 066° 14′ W
8. Lat. 44° 47′ N, Long. 066° 14′ W
9. Lat. 44° 47′ N, Long. 066° 11′ W
10. Lat. 44° 48′ N, Long. 066° 11′ W
iii. 11. Lat. 45° 02′ N, Long. 066° 08′ W
12. Lat. 44° 49′ N, Long. 066° 13′ W
13. Lat. 44° 49′ N, Long. 066° 11′ W
14. Lat. 45° 02′ N, Long. 066° 06′ W
A traffic lane for north-eastbound traffic is established between the separation zones and a line connecting the following geographical positions:
15. Lat. 44° 10′ N, Long. 066° 47′ W
16. Lat. 44° 30′ N, Long. 066° 15′ W
17. Lat. 45° 02′ N, Long. 066° 03′ W
A traffic lane for south-westbound traffic is established between the separation zones and lines connecting the following geographical positions:
i. 18. Lat. 45° 03′ N, Long. 066° 11′ W
19. Lat. 44° 50′ N, Long. 066° 16′ W
ii. 20. Lat. 44° 47′ N, Long. 066° 17′ W
21. Lat. 44° 33′ N, Long. 066° 22′ W
22. Lat. 44° 17′ N, Long. 066° 55′ W
A separation zone bounded by a line connecting the following geographical positions:
23. Lat. 44° 49′ N, Long. 066° 21′ W
24. Lat. 44° 48′ N, Long. 066° 17′ W
25. Lat. 44° 49′ N, Long. 066° 16′ W
26. Lat. 44° 50′ N, Long. 066° 20′ W
A traffic lane for north-westbound traffic is established between the separation zone and a line connecting the following geographical positions:
27. Lat. 44° 50′ N, Long. 066° 16′ W
28. Lat. 44° 51′ N, Long. 066° 20′ W
A traffic lane for south-eastbound traffic is established between the separation zone and a line connecting the following geographical positions:
29. Lat. 44° 48′ N, Long. 066° 21′ W
30. Lat. 44° 47′ N, Long. 066° 17′ W
PILOTAGE:  Marine pilotage services in Eastern Canada are provided by the Atlantic, Laurentian and Great Lakes Pilotage Authorities, and in Western Canada by the Pacific Authority.
Pilotage Authorities:  Atlantic Pilotage Authority, 200 Barrington Street, Halifax, Nova Scotia, B3J 3K1, Canada. T: +1 (902) 426 2550. F: +1 (902) 426 4004. dispatch@atlanticpilotage.com www.atlanticpilotage.com/
Laurentian Pilotage Authority, 555 Rene Levesque Blvd. West, Room 1501, Montreal, Quebec, Canada H2Z 1B1. T: +1 (514) 283 6320. F: +1 (514) 496 2409. administration@apl.gc.ca www.pilotagestlaurent.gc.ca/
Great Lakes Pilotage Authority Ltd, PO Box 95, Cornwall, Ontario, Canada K6H 5R9. T: +1 (613) 933 2991. F: +1 (613) 932 3793. glpa@cnwl.igs.net www.glpa-apgl.com/
Pacific Pilotage Authority, 1000-1130 West Pender Street, Vancouver, BC, Canada V6E 4A4. T: +1 (604) 666 6771. F: +1 (604) 666 1647. info@ppa.gc.ca www.ppa.gc.ca/
General information on pilotage services, including required notifications, pilot boarding stations and radio frequencies are contained in the Annual Edition of the Canadian Notices to Mariners (No. 23 of 1993).
Pacific Pilotage Authority Region:  The Pacific Pilotage Authority dispatches pilots in all of British Columbia. Any vessel over 350 g.t. is subject to compulsory pilotage, unless exempt or pilotage waived by the Authority. Contact Vancouver Dispatch T: +1 (604) 666 6776, 800 663 0407, and VHF Channel 17. Victoria Dispatch T: +1 (250) 363 3878, 800 523 8709, and VHF Channel 17.
Two groups of marine pilots supply this service on behalf of the Authority; the BC Coast Pilots and the Fraser River Pilots.
Fraser River Pilots:  Responsible for the area beginning at the mouth of the Fraser River and inland. info@riverpilots.org
British Columbia Coast Pilots:  Responsible for the entire coastline stretching from the southern Canadian border to Alaska.
The British Columbia Coast Pilots Ltd (1450-1130 West Pender Street, Vancouver, British Columbia, V6E 4A4, Canada. T: +1 (604) 688 0291. F: +1 (604) 688 5250) is a private corporation providing services to foreign ships entering or leaving Canadian waters, under contract to the Pacific Pilotage Authority. bccp@bcpilots.com www.bccoastpilots.com/
Notice of Requirement for Pilot:  Triple Island and Cape Beale Pilot Stations: 48 hours; Brotchie Ledge Pilot Station: 12 hours.
The Master of a vessel may not advance his ETA after sending his 12 hour notice, and must confirm his ETA 4 hours before arriving at the pilot station.
In Harbour or Ports In the Region:  The Master, owner or Agent of a ship departing from a place where pilotage service is required shall place a Notice of Requirement in local time with the Pilotage Authority at least 12 hours before the Pilot or Pilots are required to be on board the transportation to the ship specified in the pilotage order, or at least 12 hours before the Pilot or Pilots are required to be on board the ship, if berthed at a place where Pilots are based.
Accommodation:  All vessels intending transits longer than 105 n.m. in compulsory pilotage waters, and slow speed vessels not able to make a passage in less than 8 hours will be required to take two Pilots. Vessels requiring two Pilots must provide suitable accommodation, in two separate cabins. The pilot cabins must be clean and heated and have operational toilet facilities, either in the cabins or close by, fresh linen and blankets are to be provided. Cabins must be located in quiet areas of the ship and be officer rated, under no circumstances will hospitals be considered suitable.
Atlantic Pilotage Authority Region:  This region includes all Canadian waters in and around the Provinces of Nova Scotia, Prince Edward Island, New Brunswick, Newfoundland and Labrador, including the waters of Chaleur Bay in Quebec Province, south of Cap d'Espoir.
Requests for pilots for the Atlantic Pilotage Region are received by Central Dispatch, located in Halifax. Dispatchers operate throughout 24 hours.
Requests for pilots must be sent 12 hours before arrival and confirmed or amended 4 hours before arrival at Pilot boarding area. ETA times must be given in UTC.
Full details of the notice required at the various pilotage areas are given in Canadian Annual Notice to Mariners No. 23.
There are 16 compulsory pilotage areas and in excess of 20 non-compulsory pilotage areas.
Compulsory Pilotage Areas: 
New Brunswick:  Saint John, Miramichi, Restigouche.
Newfoundland:  Bay of Exploits, Holyrood, Placentia Bay, Stephenville, Humber Arm, St. John's.
Nova Scotia:  Bras d'Or Lakes, Halifax, Pugwash, Strait of Canso, Sydney.
Prince Edward Island:  Charlottetown, Confederation Bridge.
PRATIQUE:  Asian Gypsy Moth Inspection:  For marine vessels arriving in Canada from March 1 to October 15, all marine vessels that have visited ports located in the Russian Far East and the Japanese ports of Ooita, Hiroshima, Hannan, Kobe, Shimizu, Sakata, Otaru, Hachinohe, Hakodate and Tomakomai during specified periods of AGM risk for the last two years must provide to the Canadian Food Inspection Agency (CFIA) the following:
  1. 96 hour notice of arrival
  2. list of previous ports of call over the last two years
  3. valid Phytosanitary Certificate or other approved certificate.
For the west coast, provide above information and documents by email to BC_Asiangypsymoth@inspection.gc.ca or F: +1 (604) 666 1156.
The certificate must state that the vessel was inspected and found free from AGM from the last port of call in a regulated area during the specified risk period. A vessel without the required certification may not be permitted entry into Canada. CFIA may conduct inspections at remote anchorages as an alternative to refusing entry. All costs linked to the disruption of loading/unloading schedules and commitments are the responsibility of the vessel's owner. Vessels found to be non-compliant with Canadian legislation may be subject to enforcement action up to and including prosecution.
PRE-ARRIVAL INFORMATION:  All vessels in international commercial service arriving in Canada must report conveyance data to Canadian Border Service Agency (CBSA) at least 24 hours before arrival. Details of applicable conveyance data required can be found on Memorandum D3-5-1 issued by the CBSA. www.cbsa-asfc.gc.ca/
Pre-Arrival Information Report:  Vessels planning to transit Canadian territorial waters or enter Canadian waters inbound to a Canadian port on the East or West Coast shall send a Pre-Arrival Information Report (PAIR) in accordance with the Canadian Maritime Transportation Security Regulations Part 2: Pre-arrival information, to the Canadian Coast Guard Marine Communications Traffic Service (MCTS) via one of the following methods listed below:
    East Coast: 
  • hlxecareg1@innav.gc.ca
  • Inmarsat Tlx:  01922510 CGTC VAS VCR
  • any Canadian Coast Guard MCTS Centre, free of charge
  • directly to CVTS Offshore by F: +1 (902) 426 4483
    West Coast: 
  • offshore@rmic.gc.ca
  • Inmarsat Tlx: 04352586 CGTC VAS VCR
  • any Canadian Coast Guard MCTS Centre, free of charge
  • directly to CVTS Offshore by F: +1 (604) 666 8453
The Master of a vessel shall ensure that the vessel does not enter Canadian waters unless a PAIR has been filed at the following time in accordance with the instructions set out in the most recent edition of the Canadian Coast Guard Radio Aids to Marine Navigation:
a) if the duration of the segment of the voyage before entering Canadian waters is less than 24 hours, as soon as practicable before entering Canadian waters, but no later than the time of departure from the last port of call
b) if the duration of the segment of the voyage before entering Canadian waters is less than 96 hours but more than 24 hours, at least 24 hours before entering Canadian waters
c) at least 96 hours before entering Canadian waters.
The pre-arrival information in respect shall consist of the following:
a) vessel's name
b) country of registry
c) name of vessel's registered owner
d) name of vessel's operator
e) name of vessel's Classification Society
f) call sign
g) International Ship Security Certificate, Canadian Vessel Security Certificate or ship security compliance document number
h) International Maritime Organisation number, if vessel is a SOLAS ship
I) date of issuance, date of expiry and name of the issuing body of vessel's International Ship Security Certificate, Canadian Vessel Security Certificate or ship security document
j) confirmation that vessel has an approved vessel security plan
k) current MARSEC level
l) a statement of when vessel's last 10 declarations of security were completed
m) details of any security threats to the vessel during the last ten calls at marine facilities
n) a statement as to whether the vessel consents to tracking by the Government of Canada
o) details of any deficiencies in vessel's security equipment and systems, including the communications systems, and the way in which the Master of the vessel intends to correct them
p) if applicable, the name of vessel's Agent and their 24-hour telephone and facsimile numbers
q) if applicable, the name of vessel's charterer
r) position (Lat./Long.) and time
s) course and speed
t) destination and ETA
u) name of a contact person at the marine facility that vessel will visit and their 24-hour telephone and facsimile numbers
v) the following information in respect of vessel's last 10 marine facilities visited:
i. the receiving facility
ii. the marine facility visited
iii. the city and country
iv. the date and time of arrival, and
v. the date and time of departure
w) a general description of the cargo, including the cargo amount; and
x) if applicable, the presence and description of any dangerous substances or devices on board.
Details available from Transport Canada. www.tc.gc.ca/
Also see Documents
ECAREG:  Transport Canada regulations and standards, under the Canada Shipping Act 2001, combined with international regulations established by the IMO, provide the framework for the department's comprehensive marine safety inspection and enforcement programs.
Under Canada's Port State Control program, Transport Canada inspectors board and inspect foreign ships at Canadian ports, including tankers. The international Port State Control agreements, of which Canada is a member, require Transport Canada to subject 25% of all visiting vessels to a Port State Control inspection. Under Port State Control, all vessels, including tankers, are inspected at least once every six months by marine authorities in a participating Port State Control nation. Vessels that do not meet safety standards are detained until their deficiencies have been corrected.
Transport Canada's policy is to inspect all foreign tankers upon their first visit to Canada and at least once a year thereafter. This policy is over and above the responsibilities in the Port State Control program.
All vessel operators must contact the ECAREG 96 hours before entering Canadian waters with information on their ship, cargo and destination, and report fully any safety deficiencies 24 hours before entering Canadian waters. This provides time for Transport Canada officials to review, and to refuse entry to, any vessel that could pose a risk to Canadian waters.
In 1993, Transport Canada established regulations under the Canada Shipping Act requiring any tanker built or receiving substantial modifications after 1993 be double-hulled to operate in Canadian waters. Tankers that are not double-hulled will be gradually phased out of operating in Canadian waters by 2015, beginning with older and larger vessels. These regulations are harmonised with US regulations (Oil Pollution Act of 1990) and international regulations established by the IMO.
Standard Message:  Masters are to advise ECAREG Canada 24 hours before entering Canadian waters and message to include the following:
AAA Name of vessel
BBB Call sign
CCC Name of Master
DDD Present position
EEE Time at present position at GMT
FFF Course
GGG Speed
HHH Weather and ice conditions
III ETA for Cabot Strait or Belle Isle
JJJ Not applicable
KKK Destination
LLL ETA destination
MMM Route intended to take to destination
NNN Name of last Port
OOO Draft
PPP Description of cargo and class of dangerous goods
QQQ Which charts/publications are not on board that are required by regulations
RRR Any deficiencies such as hull / main propulsion / steering / radar / radio /anchors
SSS If any release of pollutants
TTT Name of Agent
UUU Is vessel EPIRB equipped. If not, then number of crew and passengers, numbers of lifeboats and liferafts plus make and capacity, colour of hull and superstructure.
VVV Request ice information and recommended routeing.
Vessel's Clearance Requirements:  Masters of all vessels in international commercial service arriving in Canada must proceed without delay directly to a CBSA office designated for the clearance of vessels. The complete inward report package includes: Form E1, Ship's Stores Declaration; Form IMM200, Crew List; Form Y14, Crew Effects Declaration. The package must be presented to the CBSA before any persons being allowed to disembark or embark the vessel, or any cargo being discharged.
For vessels exempted from the Advance Commercial Information (ACI) program, a paper A6 - General Declaration must be submitted to the CBSA.
All copies of the Form A6 will be date-stamped and signed by a Border Services Officer. The presence of the CBSA signature and date-stamp signifies acceptance of the inward report and is not to be considered a validation of all information of the form. A copy must be kept by the carrier as proof of report.
Cargo may only be discharged with CBSA permission as signified by the presence of a Border Services Officer's signature and date-stamp on the Form A6.
After the A6 form is numbered (when required), date-stamped and signed by a border services officer, the copies will be distributed as follows:
  1. one copy with attachments retained by the CBSA
  2. one copy with attachments to Statistics Canada
  3. one copy faxed back to the vessel or to the Agent for presentation to the Harbour Master.
Normally, arrangements to clear a vessel in international commercial service can be made with the local CBSA office in advance, either by Agent or Master.
Anchoring on Arrival:  If a vessel that arrives from a foreign port requires anchoring in the harbour or stream, due to exceptional circumstances, a Border Services Officer may proceed on board to accept the Ship's Stores Declaration, Crew Effects Declaration, and seal ship's stores only if all health and safety requirements are met, and local management deems that it is safe to do so. Masters or Agents are to be advised that the boarding of the vessel for this purpose is simply a preliminary function carried out to enable the vessel to proceed with local port routine without undue delay, and is not to be considered a substitute for formal reporting or CBSA clearance procedures. When practicable, the formal inward report may be taken at this time; should the vessel arrive after hours, the Master or Agent may present the inward report the following day.
Canal System Transit:  Vessels moving through locks in a canal system will not be boarded or disembarked from by a Border Services Officer unless fully stopped, anchored or secured to the canal wall. Under no circumstances will an officer board such a vessel other than by way of a properly secured gangway/accommodation ladder. Similarly, vessels in stream will not be boarded or disembarked from unless stopped and anchored. Rope ladders that are completely secured will only be used when no other practical alternative exists.
Quarantine on Arrival:  Where a vessel arrives in Canada flying a yellow quarantine flag (infectious disease), the Border Services Officer will not conduct normal clearance procedures until advised by the appropriate health authority that it is safe to do so. Pending such notification, the Border Services Officer, with the help of the local police authority or the Royal Canadian Mounted Police (RCMP), as judged appropriate, will endeavour to ensure that the vessel is maintained in a sterile condition pending cancellation of the health alert by the competent health authority. For more information please refer to the Quarantine Act.
In the event that the CBSA is advised of a death or serious injury on board a vessel arriving in Canada, the Border Services Officer will promptly advise the appropriate police and health authorities, will authorise their embarkation on board the vessel at the earliest possible moment and will endeavour to assist them in carrying out an investigation of the incident and assist them in removing any injured or deceased persons. The Border Services Officer will remain responsible for maintaining control over the situation and ensuring that CBSA requirements are completed even if delayed.
Certificate Inspection:  On occasion, Border Services Officers will board the vessel to ensure that it is in compliance with the registration, safety compliance, and crew certification provisions of the Canada Shipping Act . This will include verifying that the following documents are present and valid:
  1. Certificate of Registry;
  2. Passenger Ship Safety Certificate;
  3. Cargo Ship Safety Certificate (500 tons or more);
  4. Cargo Ship Safety Equipment Certificate;
  5. Cargo Ship Safety Radiotelegraphy Certificate or Cargo Ship Safety Radiotelephony Certificate (under 1600 tons);
  6. Load Line Certificate;
  7. Officers' Certificates of Competency; and/or
  8. Certificate of insurance or other financial security.
Where it is determined that a certificate is not present, is invalid, or is likely to expire before the anticipated departure date, the Master will be informed of this fact as well as the nearest ships safety office. Appropriate operational steps will be taken to ensure that the vessel is not granted an outward clearance until such time as a valid certificate is presented.
At this time (until such a time that a valid certificate is presented), the CBSA performs the functions of the shipping Master at those locations where it is empowered to do so.
A full copy of Commercial Vessels in International Service (Memorandum D3-5-1) available at www.cbsa-asfc.gc.ca/
Processing of Cruise Ships:  Voluntary compliance with Before Arrival Information – Cruise Ship Travellers will assist in the expeditious processing of crew and passengers. This includes the following passenger information:
  1. surname, first name and initial(s) of any middle names
  2. date of birth
  3. gender
  4. name of the country that issued the passport or travel document or, if the person does not have a passport or travel document, the person's citizenship or nationality
  5. passport or travel document number.
In addition, the CBSA may request the following information:
  1. the passenger's city of origin
  2. the final destination for CBSA clearance
  3. whether the person is travelling in-transit through Canada.
Until an automated system is in place for the marine mode, it is essential that the Before Arrival Information – Cruise Ship Travellers be provided as far in advance as possible of the cruise ship's arrival to facilitate the movement of passengers and crew and their goods. Before Arrival Information – Cruise Ship Travellers should be provided a minimum of seven days in advance. An update/confirmed manifest must be provided as soon as the cruise ship departs the last foreign port before arriving in Canada.
Cruise Ship Pre-Arrival Notice:  A complete, accurate and legible pre-arrival notice must be submitted to the CBSA a minimum of 96 hours before the cruise ship's arrival. This notice should be sent securely, either electronically or by fax, to the nearest available CBSA office that will provide clearance to the cruise ship.
In situations where a voyage is less than 96 hours in duration, the notice must be submitted at the time of departure from the last foreign port. Form BSF136, Cruise Ship Pre-Arrival Notice, must be forwarded securely to the CBSA electronically or by fax. Form BSF136 is available on the CBSA's website.
Form BSF136 should include the following information:
  1. name and call sign of the cruise ship
  2. name of the Agent representing the cruise ship
  3. total number of passengers and crew
  4. total number of repatriating crew
  5. date and time of arrival and departure
  6. expiry dates of the ship's certificates
  7. any additional port-specific information required to facilitate clearance.
Remote Areas:  In the case of remote areas, Form BSF136 must be submitted 10 business days before the cruise ship arrives at the regional CBSA office of arrival. This time is required to allow the CBSA sufficient time to make the necessary operational arrangements to provide CBSA clearance at a remote location (eg. scheduling border services officers to travel to the remote location).
Cruise Ships Transporting Commercial Cargo:  A conveyance report as well as cargo reports must be submitted for cruise ships transporting commercial cargo in accordance with Advance Commercial Information (ACI) regulations. Commercial cargo on cruise ships is not excluded from the requirement of ACI. Form A6, General Declaration, must be completed, The cargo must be reported to the CBSA, within the prescribed time frame, on Form A6A, Freight/Cargo Manifest. Form A6A is available on the CBSA's website.
For more information on transporting commercial cargo, refer to memoranda D4-2-1  (Ship's Stores Regulations), D3-5-1  (Vessels in International Service), and D3-5-2  (Marine Cargo – Import Movements).
Inward Report:  Although the Master of the vessel is responsible for the inward report of the vessel, it is acceptable for the ship's purser or other designated ship's officer to meet the CBSA upon arrival to facilitate the clearance process. The CBSA should be provided with the names of the Master, the officer-in-charge of passenger clearance and the officer in charge of crew clearance.
Form A6 must be presented to the CBSA at the time of inward report. At the start of the cruise ship season, the complete vessel itinerary should be attached to Form A6. The itinerary will consist of the vessel's destinations, including arrival and departure information. Form A6 is available on the CBSA's website.
Note:  Form A6 inward is to be stamped during the processing of a cruise ship that is fully cleared at the first port of entry, whether as a small cruise ship (250 passengers and crew or less) or as a large cruise ship that is fully cleared at a CSO or under cost recovery.
At all subsequent ports of call, including the final port before the vessel exits Canada, a fax of Form A6 inwards and outwards is acceptable. For cruise ships that are fully cleared, and the port of exit is in a remote location in Canada, a fax of Form A6 must be sent to the closest CBSA district office where the cruise ship is exiting Canada.
Outward Report:  All cruise ships outbound from Canada must file the following documentation at the last Canadian port:
  1. a complete Crew List
  2. an outward report on Form A6
  3. safety and crew certificates (upon request)
  4. Port Warden certificates (upon request)
Note:  Port Warden certificates prove that the ship complies with regulations pertaining to the distribution, content, stowage and securing of cargo; the soundness of the vessel; the stability load line requirements of a specified voyage; and the proper loading of the vessel. In accordance with paragraph 56 of Memorandum D3-5-1, Port Warden certificates are not normally examined by the CBSA before departure, however, where the CBSA is advised that such a certificate has not been issued or that any duty, fee or penalty payable to the Crown or any agency of the Crown has not been paid, permission to sail will be withheld until the situation is corrected.
When a border services officer believes that not all non-resident crew members are on board a vessel at the time that outward clearance is requested, a crew muster may be conducted.
    A delay in sailing will not necessitate the preparation of a new outward report (Form A6) unless one of the following circumstance applies: 
  1. bonded stores are laden on board after the CBSA's clearance
  2. crew changes have occurred, or
  3. delays are unusually long (eg. mechanical difficulties or bad weather).
For more information on the A6 outward report, refer to Memorandum D3-1-8  (Cargo – Export Movements).
Vessel and Passenger Arrival Requirements:  Border services officers will board the vessel upon arrival to ensure that the following documentation is submitted.
  1. Form A6, General Declaration
  2. Form E1, Ship's Stores Declaration
  3. Last port clearance
  4. Goods to be landed list
  5. Passenger List
  6. Form E63-1, Cruise Vessel/Passenger and Crew Arrival
  7. Crew List (repatriating - with reasons for leaving)
  8. Crew List (joining vessel)
  9. Crew Effects Declaration (Form Y14)
  10. any letter of special permission or documentation concerning port-specific requirements
  11. Stowaways List (where required)
  12. Form IMM 0202, Notice of Deserter/Inadmissible Crew Member (where required).
A full copy of Memorandum D2-3-7  (Marine Operations – Canada Border Services Agency; Processing of Cruise Ships) available at www.cbsa-asfc.gc.ca/
VHF:  Vessels on an inbound voyage to a Canadian port shall be fitted with VHF radio capable of communication on Channel 5A, in accordanace with USA regulations US CFR Code (CFR 33 161.12 Table C).
VTS/RADAR:  Canadian VTS 24-hour Offshore Report must also be filed in accordance with the Canada Shipping Act.
    East Coast: 
  • hlxecareg1@innav.gc.ca
  • Inmarsat Tlx:  01922510 CGTC VAS VCR
  • any Canadian Coast Guard MCTS Centre, free of charge
  • directly to CVTS Offshore by F: +1 (902) 426 4483
    West Coast: 
  • offshore@rmic.gc.ca
  • Inmarsat Tlx: 04352586 CGTC VAS VCR
  • any Canadian Coast Guard MCTS Centre, free of charge
  • directly to CVTS Offshore by F: +1 (604) 666 8453
VTS information available at www.worldvtsguide.org/
St Lawrence Seaway Great Lakes at www.greatlakes-seaway.com/
Canso VTS:  Operational throughout 24 hours. Participation is mandatory for all vessels.
VTS Area:  All Canadian waters south of the Canso Canal North Lock Gate (Lat. 45° 38′ 58″ N, Long. 061° 25′ 00″ W and between a line bearing 181°(T) from position Lat. 45° 38′ 23″ N, Long. 060° 29′ 18″ W and a line bearing 090°(T) from Cape Canso Lat. 45° 18′ 37″ N, Long. 060° 56′ 21″ W).
Reporting Points:  Vessels must report to Canso Traffic on passing the following Reporting Points:
No. Description
1Y A line bearing 181°(T) from position Lat. 45° 38′ 23″ N, Long. 060° 29′ 18″ W to Lat. 45° 25′ 48″ N, Long. 060° 29′ 36″ W
1A A line from position Lat. 45° 25′ 48″ N, Long. 060° 29′ 36″ W to Lat. 45° 24′ 11″ N, Long. 060° 29′ 41″ W ; entrance to inward-bound traffic lane
1B A line from position Lat. 45° 24′ 11″ N, Long. 060° 29′ 41″ W to Lat. 45° 21′ 33″ N, Long. 060° 32′ 08″ W ; exit from outward-bound traffic lane
1C A line from position Lat. 45° 21′ 33″ N, Long. 060° 32′ 08″ W to Lat. 45° 18′ 22″ N, Long. 060° 35′ 00″ W ; entrance to inward-bound traffic lane
1D A line from position Lat. 45° 18′ 22″ N, Long. 060° 35′ 00″ W to Lat. 45° 18′ 22″ N, Long. 060° 41′ 09″ W ; exit from outward-bound traffic lane
1E A line from position Lat. 45° 18′ 22″ N, Long. 060° 41′ 09″ W to Lat. 45° 18′ 22″ N, Long. 060° 46′ 03″ W ; exit from outward-bound traffic lane
1S A line from position Lat. 45° 18′ 22″ N, Long. 060° 46′ 03″ W to Lat. 45° 18′ 22″ N, Long. 060° 56′ 19″ W
2A Lat. 45° 24′ 40″ N, Long. 060° 41′ 39″ W ; inward-bound
2B Lat. 45° 23′ 17″ N, Long. 060° 41′ 39″ W ; outward-bound
3A Lat. 45° 24′ 32″ N, Long. 060° 50′ 16″ W ; inward-bound
3B Lat. 45° 23′ 24″ N, Long. 060° 50′ 16″ W ; outward-bound
4A Lat. 45° 24′ 24″ N, Long. 060° 58′ 45″ W ; inward-bound
4B Lat. 45° 23′ 24″ N, Long. 060° 58′ 45″ W ; outward-bound
5A Lat. 45° 25′ 30″ N, Long. 061° 06′ 28″ W ; inward-bound
5B Lat. 45° 25′ 15″ N, Long. 061° 06′ 57″ W ; outward-bound
5S A line from Lat. 45° 21′ 08″ N, Long. 061° 13′ 49″ W to Lat. 45° 25′ 06″ N, Long. 061° 07′ 11″ W
5Y A line from Lat. 45° 28′ 31″ N, Long. 061° 01′ 25″ W to Lat. 45° 25′ 38″ N, Long. 061° 04′ 17″ W
6A Lat. 45° 28′ 38″ N, Long. 061° 06′ 04″ W ; inward-bound
6B Lat. 45° 28′ 15″ N, Long. 061° 10′ 26″ W ; outward-bound
6S A line from Lat. 45° 20′ 58″ N, Long. 061° 21′ 43″ W to Lat. 45° 28′ 07″ N, Long. 061° 10′ 50″ W
6Y A line from Lat. 45° 31′ 16″ N, Long. 061° 05′ 59″ W to Lat. 45° 28′ 42″ N, Long. 061° 09′ 56″ W
7 A line from position Lat. 45° 34′ 42″ N, Long. 061° 15′ 53″ W to Lt. Buoy C14 position Lat. 45° 31′ 13″ N, Long. 061° 15′ 40″ W
8 A line from position Lat. 45° 33′ 34″ N, Long. 061° 19′ 06″ W to Critchett Point Lat. 45° 32′ 52″ N, Long. 061° 19′ 47″ W
9 A line from position Lat. 45° 36′ 23″ N, Long. 061° 22′ 16″ W, intersecting Lt Buoy No. C26 to position Lat. 45° 36′ 15″ N, Long. 061° 23′ 16″ W
10 Canso Canal North Lock Gate position Lat. 45° 38′ 58″ N, Long. 061° 15′ 00″ W
Remotely Controlled Stations:  The following stations are remotely controlled from Sydney MCTS:
Station Lat. Long. VHF Channels RT Frequencies
(N) (W) (kHz)
Port Caledonia 46° 11′ 14″ 059° 53′ 59″ 16, 24, 26, 70 2182, 2530, 2582
Cape North 47° 00′ 38″ 060° 25′ 41″ 16, 24, 26, 70
Kilkenny Lake 46° 13′ 29″ 060° 10′ 06″ 16, 24, 26, 70 2182, 2815, 2206
S. Columba 45° 59′ 16″ 060° 51′ 36″ 16, 24, 26, 70
Cheticamp 46° 34′ 39″ 060° 59′ 10″ 16, 26, 70
Montague, PEI 46° 11′ 40″ 062° 39′ 35″ 16, 24, 26, 70
Egmont PEI 46° 24′ 08″ 064° 08′ 02″ 12, 16, 24, 26, 70
Pt Escuminac, NB 47° 04′ 25″ 064° 47′ 53″ 16, 24, 26, 70
North Cape, PEI 47° 03′ 27″ 063° 59′ 55″ 16, 24, 26, 70
Eddy Point 45° 30′ 52″ 061° 15′ 15″ 06, 11, 14
VHF/DF Advisory Service:  VHF/DF advisory service available to vessels within range of receiver sites located at Port Caledonia, Cape North, Montague, North Cape and Cape Egmont. Information concerning position, bearing and distance may be provided for use at the discretion of the user.
Canso VTS:  T: +1 902 564 7752 (Officer in Charge), 902 564 7751 (Operations), 800 686 8676 (Operations - Toll Free from Canada and USA). F: +1 902 564 7662. Tlx: +21 01922510 CCG MRHQ DRT. ccgops@elsmail.net
Gulf Control:  VTS Centre Gulf Control: T: +1 902 625 2508. F: +1 902 625 1819.
TANKER FACILITIES: 
Non-Canadian Ships Compliance Certificate:  In September 1983, the Shipping Federation of Canada advised the following:
We have been informed by Transport Canada that many tankers are being diverted unexpectedly in mid-Atlantic to Canadian ports. Some of these vessels have never been involved in Canadian trade before and, as a result, do not have a Non-Canadian Ships' Compliance Certificate and are therefore in breach of Canadian regulations. The regulations governing the issuance of the certificate apply to all non-Canadian oil tankers of 500 g.t. or more trading in waters south of the 60° parallel of north latitude. The regulations hinge on the 1930 and 1966 SOLAS Conventions, the navigating appliances regulations, the oil pollution prevention regulations, the charts and nautical publications, regulations, etc. The certificate is valid for two years and essentially indicates that the ship complies with other Canadian regulations.
Transport Canada has recently permitted several of these vessels to enter Canadian waters and has diverted the offenders to the nearest suitable port where ship inspectors ensure that the vessels meet Canadian standards before issuing a certificate. We have been informed by Transport Canada that tankers which contravene the regulations will not be permitted to enter the Gulf of St. Lawrence. This diversion to an inspection port creates a loss of time for the shipowner and efforts must be made to correct the situation.
In waters other than Canadian, an inspector of the government of the state in which the ship is registered and representatives of recognised classification societies are empowered to issue the non-Canadian ships' compliance certificate on behalf of the Canadian Coast Guard.
BALLAST:  Ballast Water Exchange:  With the exception of vessels specifically exempted from the provision of Canada's Ballast Water Control and Management Regulations, all vessels are expected to exchange or treat their ballast before discharge in waters under Canadian jurisdiction.
When conducting ballast water exchange in order to meet the provisions of the Regulations, Part A of the IMO Guidelines for Ballast Water Management and Development of Ballast Water Management Plans and the IMO Guidelines for Ballast Water Exchange should be followed.
The Regulations specify the procedures that must be followed for vessels on transoceanic and non-transoceanic voyages, including the recognition that under certain circumstances, for reasons of safety, equipment failure or practicality, the preferred option for management of ballast water may not always be possible. In these cases, those alternatives that are acceptable have been identified, particular to specific voyages. Cases where exchanging ballast would be impractical, such as where the voyage was not of sufficient length in waters suitable for exchange, shall be considered exceptional circumstances and the authorities shall be notified.
In cases where the preferred option or alternatives are not complied with, the Master should be able to provide clear proof of why compliance was not possible.
Reporting Requirements:  If a ship is unable to manage its ballast water as required under section 4 of the Regulations, subsection 13(1) requires them to notify the Minister of Transport at least 96 hours before entry into the territorial sea of Canada. Where this is not possible because the ship is not aware that it is unable to manage its ballast water, notification should be made as soon as possible. Notification should be made to the appropriate Centre and should provide the following information:
  1. an explanation as to the inability to carry out exchange, and
  2. what equivalent process the ship intends to carry out to minimise the threat of introduction of aquatic invasive species potentially entrained in the ballast water before entry into waters under Canadian jurisdiction.
For vessels proceeding to areas situated on the East Coast, in Quebec or in Ontario (Great Lakes Basin): Marine Communications and Traffic Services (ECAREG). T: +1 (902) 426 4956. F: +1 (902) 426 4483. Tlx: 019 22510.
For vessels proceeding to areas situated north of 60° N, including all the waters of Hudson Bay, Ungava Bay, and James Bay: Marine Communications and Traffic Services (NORDREG). T: +1 (867) 979 5724. F: +1 (867) 979 4236. Tlx: 063 15529.
For vessels proceeding to areas situated on the West Coast: Marine Communications and Traffic Services. T: +1 (604) 666 6011. F: +1 (604) 666 8453. offshore@rmic.gc.ca
Ballast Water Reporting Form:  As required by the Regulations, the Master of a ship destined for a Canadian port, shall provide a fully completed Ballast Water Reporting Form. It is requested that whenever possible the form be submitted before entry into waters under Canadian jurisdiction. The Master of the ship shall provide the completed Ballast Water Reporting Form as follows:
  1. for vessels proceeding to areas situated on the East Coast, in Quebec or in Ontario (Great Lakes Basin): by Email to atlanticballastwater@tc.gc.ca , or by facsimile F: +1 (902) 426 6657
  2. for vessels proceeding to areas situated north of 60° N, including all the waters of Hudsons Bay, Ungava Bay, and James Bay: by email to atlanticballastwater@tc.gc.ca , or by facsimile F: +1 (902) 426 6657
  3. for vessels proceeding to areas situated on the West Coast: by email to pacballastwater@tc.gc.ca , or by facsimile F: +1 (604) 666 9177.
Vessels subject to the Regulations that have not submitted a fully completed will be requested to provide the appropriate Marine Communication and Traffic Services Centre with the following information as part of the MCTS interrogative:
  1. whether a Ballast Water Reporting Form signed by the Master has been provided by facsimile to the appropriate agency (i.e. Transport Canada Marine Safety, port authorities or the US Coast Guard) or has been submitted by electronic or other acceptable means
  2. whether ballast water is being carried.
If the answer to (b) is affirmative:
  1. whether the vessel has a Ballast Water Management Plan appropriate to that vessel
  2. whether the Ballast Water Management Plan has been reviewed by a classification society or flag administration
  3. whether ballast water management procedures have been performed before entering Canada’s exclusive economic zone.
If the answer to (b) is negative:
  1. what is the reason for non-performance?
  2. what procedures, are proposed to protect Canada’s waters before discharge of ballast?
Loaded Vessels with Tanks Containing Residual Ballast Water:  Loaded vessels coming from outside waters under Canadian jurisdiction normally carry some residual ballast water on board. Any vessel intending to take on ballast in tanks containing residual ballast water and subsequently discharge it in waters under Canadian jurisdiction, must ensure that proper management procedures have been followed.
Vessels must ensure that the residual ballast water has been exposed to salinity conditions equivalent to ballast exchange by complying with one of the following options:
  1. the residual ballast came from ballast that was properly exchanged at sea
  2. the residual ballast meets the international standard for treated ballast water
  3. the vessel complies with sections 1, 2, 6 and 7 of the Code of Best Practices for Ballast Water Management , published by the Shipping Federation of Canada
  4. the vessel conducted a saltwater flushing at least 200 n.m. from shore.
The vessel shall conduct mid-ocean ballast water exchange during ballast-laden voyages in an area 200 n.m. from any shore and in water 2,000 m. deep whenever possible, before entering waters under Canadian jurisdiction. Vessels unable to conduct mid-ocean ballast water exchange during ballast laden voyages shall conduct saltwater flushing of their empty ballast water tanks in an area 200 n.m. from any shore, whenever possible.
Saltwater flushing is defined as the addition of mid-ocean water to empty ballast water tanks; the mixing of the flush water with residual water and sediment through the motion of the vessel; and the discharge of the mixed water, such that the resultant residual water remaining in the tank has as high a salinity as possible, and preferably is greater than 30 parts per thousand. The vessel should take on as much mid-ocean water into each tank as is safe (for the vessel and crew) in order to conduct saltwater flushing. The Master of the vessel is responsible for ensuring the safety of the vessel, crew, and passengers. Vessels reporting only residual ballast water on board should take particular care to conduct saltwater flushing on the transit to the Great Lakes so as to eliminate fresh and or brackish water residuals in ballast tanks.
The St Lawrence Seaway Authorities' mandatory requirement contained in subsection 30(2) of the Seaway Practices and Procedures which indicates that to obtain clearance to transit the Seaway every vessel entering the Seaway after operating beyond the exclusive economic zone must agree to comply with the Code of Best Practices for Ballast Water Management of the Shipping Federation of Canada.
Vessels unable to comply with section above, shall notify the Minister of Transport, who may, if found that the vessel did not comply with best management practices, in consultation with the Master, request that the any ballast water taken on board in the St Lawrence River or Great Lakes, be retained on board, treated on board or discharged to a reception facility and the vessel may be subject to inspection and detention if found to have detainable deficiencies.
Vessels that operate within the Great Lakes and St. Lawrence River should comply with the Voluntary Management Practices to reduce the Transfer of Aquatic Nuisance Species Within the Great Lakes by U.S. ans Canadian Domestic Shipping of the Lake Carriers Association and the Canadian Shipowners Association while operating anywhere within the Great Lakes and the Seaway.
For full details contact Environmental Protection (AMSEE), Tower C, 10th Floor, Place de Ville, Sparks Street, Ottawa, Ontario, K1A 0N8, Canada. T: +1 (613) 991 3170. F: +1 (613) 993 8196 330. marinesafety@tc.gc.ca www.tc.gc.ca/marinesafety
POLLUTION:  Arctic Pollution Prevention Certificate:  Operators trading to Canada should be aware that all vessels, which intend to navigate in a shipping safety control zone, should be in possession of an ``Arctic Pollution Prevention Certificate''. Ships over 100 g.t. with less than 453 cu.m. of oil on board must carry an Ice Advisory in certain areas during the winter season.
No Arctic Pollution Prevention Certificate shall be issued to the owner or Master of a ship, unless the ship complies with the standards of Canada's Pollution Prevention Regulations. The certificate can be issued by one of the following:
a) a (Canadian) inspector, or
b) a surveyor working exclusively for:
i. American Bureau of Shipping
ii. Bureau Veritas
iii. Det Norske Veritas
iv. Germanischer Lloyd
v. Lloyd's Register of Shipping
vi. Nippon Kaiji Kyokai
vii. Register of Shipping of Russia
viii. Registro Italiano Navale
ix. Polski Rejestr Statkow
x. Registrul Naval Roman.
Canadian shipping agents can assist vessel's owners/Masters in obtaining the certificate.
Details on how to report a spill or an emergency are available from Canadian Coast Guard. www.ccg-gcc.gc.ca/
LOCAL HOLIDAYS:  1 January (New Year's Day); 3rd Monday in February (Family Day); Good Friday; Easter Monday; 1st Monday on or before 24 May (Victoria Day); 24 June (St Jean Baptist Day); 1 July (Canada Day); 1st Monday in September (Labour Day); 2nd Monday in October (Thanksgiving Day); 11 November (Remembrance Day); 24 December (Christmas Eve); 25 December (Christmas Day); 26 December (Boxing Day).
NOTICES: 
Notice No. 6
ICE NAVIGATION, ROUTEING AND REQUESTS FOR ICEBREAKERS ASSISTANCE:   
1. Hudson Strait and Canadian Arctic:
During the Arctic navigation season, an Operations Centre based at Iqaluit is staffed with an Ice Operations Officer who provides information on ice conditions and vessel routeing in ice. Icebreaker assistance, when required, may be arranged through the Ice Operations Officer.
For general information on ice conditions and icebreaker assistance:
Ice Iqaluit, Canadian Coast Guard Regional Operations Centre, PO Box 718, Iqaluit, NWT, X0A 0H0. T: +1 (819) 979 5200 or 5724. F: +1 (819) 979 2436 or 4264.
2. East Coast, Gulf of St. Lawrence, St. Lawrence River and Great Lakes. During the winter navigation season a similar service is provided to ships intending to transit or operate in East Coast waters, the Gulf of St. Lawrence, St. Lawrence River and Great Lakes.
a) For general information on ice conditions and icebreaker assistance in Newfoundland waters, including the Labrador Coast:
Ice St. John's, Canadian Coast Guard Regional Operations Centre, PO Box 5667, St. John's, Nfld., A1C 5X1 T: +1 (709) 772 2078 or 5901 F: +1 (709) 772 5369
b) For general information on ice conditions and icebreaker assistance on the main shipping route in the Gulf of St. Lawrence and the St. Lawrence River:
Ice Quebec, Canadian Coast Guard Regional Operations Centre, 101 Boulevard Champlain, Quebec, (Quebec), G1K 7Y7 T: +1 (418) 648 7290 or 2214 F: +1 (418) 648 7305 or 3614
c) For general information on ice conditions and icebreaker assistance in the waters of Nova Scotia, New Brunswick and Prince Edward Island:
Ice Halifax, Canadian Coast Guard Regional Operations Centre, PO Box 1000, Dartmouth, NS, B2Y 3Z8, T: +1 (902) 426 5664 or 5665 F: +1 (902) 426 6444
d) For general information on ice conditions and icebreaker assistance in the Great Lakes:
Ice Sarnia, Canadian Coast Guard Regional Operations Centre, 105 Christina Street South, PO Box 2278, Sarnia, Ontario, N7T 7W1. T: +1 (519) 383 1918 or 1824 F: +1 (519) 337 2498
A limited number of icebreakers are available for the support of shipping and these may be heavily committed. It is emphasised, therefore, that it may not be possible to provide icebreaker support at short notice. In order to make the most efficient use of all available resources, it is important that the Regional Operations Centres be kept informed of the position and projected movements of vessels in Canadian waters.
Source: The Commissioner, Canadian Coast Guard, Canada Building, 344 Slater Street, Ottawa, Ontario, K1A 0N7.

Notice No. 10
TRANSMISSION OF ESTIMATED TIME OF ARRIVAL:   
In the interest of marine safety Masters should give an early indication of the vessel's ETA to the appropriate Port Authority and in this respect comply with any published instructions relating to this requirement. At ports where instructions have not been published, the ETA should be radioed in sufficient time for Port authorities to make arrangements for the arrival of the vessel, taking into account actual conditions such as tide, size and draft of the vessel and notice as necessary to alert Pilots and towing services.
Notices to Mariners No. 25 and 26 also provides information on reporting procedures for specific areas.
Authority: Transport Canada (AMS).

Notice No. 25
VESSEL TRAFFIC SERVICES:   
See Plan.

CUSTOMS:  Reporting of Ships Stores: 
  1. The Ship's Stores Declaration, Form E1, properly certified, and the Crew Effects Declaration, Form Y14, or their counterpart on the documentation of another country, shall be filed with Customs. Such forms shall be submitted in triplicate in English or French each time a ship engaged in international trade reports inward from a foreign country. While Customs will not always board a vessel at time of arrival, a ship's compliance with Customs laws may be verified at any time.
  2. The original of Form E1 and Form Y14 is filed with the inward report of the ship; the second and third copies are left with the Master. When stores are issued or additional stores delivered, a notation to this effect is made on the reverse side of the second and third copies of the Form E1 held by the Master. These copies remain with the Master until the ship clears directly for a foreign port, at which time the second copies of both forms shall be submitted to Customs and filed with the outward report.
  3. When a ship reporting inward has no cargo, the inward report shall clearly state whether the ship is in ballast or in ballast with ships' stores.
  4. Customs shall permit Agents a period of 24 hours from the time the outward report is filed in which to present the duplicate copies of Form E1 and Form Y14.
Ship's Stores Declaration, Form E1:  A reasonable quantity of alcohol and tobacco products may be left unsecured or unsealed for the personal use of the Master or ship's senior officers. These quantities are to be recorded on Form E1.
Goods for sale or distribution to members of the crew and not to be landed shall be secured or sealed in the same manner as ships' stores and remain secured or sealed until the ship clears for a foreign destination. These goods shall be listed on a separate sheet in triplicate by the Master or other authorised ship's officer and the sheet attached to Form E1. The location of the goods shall be noted on Form E1.
Duty paid goods may be delivered as ships' stores, subject to refund or drawback claims under the provision of Memorandum D7-3-3, (Goods for Ships and Aircraft Drawback Regulations) . When such stores are delivered to a ship, a copy of Form K36A, Ships' Stores Declaration and Clearance Certificate, is retained by the Master and filed with Form E1 and Y14.
Occasionally, foreign ships may carry animals as a supply of fresh meat; these animals shall be listed on Form E1. These animals shall not be removed from the ship while in Canada.
Crew Effects Declarations, Form Y14:  Form Y14, completed in triplicate, is used to show quantities of tobacco products and alcoholic beverages in possession of officers and crew as well as non-duty paid items such as televisions, radios, cameras, pets, etc. While such items may be kept in possession of the crew members, quantities of alcoholic beverages and tobacco products exceeding the quantity limitations set out in Memorandum D2-1-1  (Temporary Importation of Baggage and Conveyances by Non-Residents) , shall be secured or sealed.
Pets belonging to crew members shall be listed by species on Form Y14 opposite the name of the individual owner. These pets shall not be removed from the ship while in Canada.
A crew member may bring personal items ashore without producing evidence that each article is duty paid, but a check of these articles may be conducted before the departure of the ship to ensure their exportation. Items declared on Form Y14 which are subsequently duty paid are deleted from the list, and the date and number of the relevant accounting document are noted on Form Y14.
When crew members sign off a ship in a Canadian port, any goods in their possession are subject to accounting in the normal manner. Returning Canadians may claim residents', or returning former residents', privileges and foreign crew members may apply for either temporary importation or settlers effects privileges.
Issuance of Ship's Stores:  The Master or other authorised ship's officer may release a reasonable quantity of tobacco products and spirits for the immediate use of the officers and crew. The quantities issued shall be listed on Form E1. Normally, such issues are made on a weekly basis.
Wine used as table beverage need not be secured or placed under seal. Form E1 shall indicate the quantity of such wine on board and the location of the storage tanks or barrels.
Supplies of beer and ale need not be secured or placed under seal when the ship is departing on a foreign voyage directly from the port of lading. When a ship is to call at another Canadian port on the outward voyage, only 8.2 litres (288 ounces) for each crew member may remain unsecured or unsealed. Appropriate notation should be made on Form E1, to indicate the quantities laden on board and the portion left unsecured or unsealed.
A full copy of Memorandum D4-2-1  (Ship's Stores Regulations) available at www.cbsa-asfc.gc.ca/
AUTHORITY:  Pacific Region:  Transport Canada, Pacific Region, 620-800 Burrard Street, Vancouver, British Columbia V6Z 2J8, Canada. Tel: +1 (604) 666 3518. pacific-pacifique@tc.gc.ca http://www.tc.gc.ca Contact: Programs Branch.
Coast Guard:  Canadian Coast Guard, Fisheries and Oceans Canada, Communications Branch, 200 Kent Steet, 13th Floor, Station 13228, Ottawa, Ontario K1A 0E6, Canada. Tel: +1 (613) 993 0999. Fax: +1 (613) 990 1866. info@dfo-mpo.gc.ca http://www.ccg-gcc.gc.ca Contact: Director General, Maritime Services.
Atlantic Region:  Transport Canada, Altantic Region, 95 Foundry Street, Moncton, New Brunswick E1C 5H7, Canada. Tel: +1 (800) 387 4999. altantic-atlantique@tc.gc.ca http://www.tc.gc.ca Contact: Programs Branch.